Cloud-oriented the Time & Attendance system - WebVisitor

The Time & Attendance system includes calendar management, absence management, employee scheduling, employee time clock (physical/virtual readers), overtime tracking, timesheets, vacation/leave tracking. Optionally it records the number of hours spent at specific tasks or projects in order to cost jobs accurately. WebVisitor exports employees´ time data to various payroll systems.

Benefits - Employer:

• The new corporate culture
• Eliminate the risks of employee buddy punching or time fraud
• Reduce unauthorized absences
• Reduces administration time and costs
• Eliminate costs associated with paper timesheets
• Improve labor reporting
• Reduce payroll errors
• Reduce total payroll processing time

Benefits - Employee:

• Simple, quick, transparent and accurate time registration (Arrivals / Departures / Time Off)

Registration via:

• Dedicated biometric/RFID terminals
• End user terminals (PC/notebooks/Tablets/Smartphones)

Feedback:

• Current time balance to monthly time scheduling fund (example +7,24 hours or –11,23 hours)
• Current number of holiday days (example +21 days)

Modules:

Calendar management:

• Auto-generate - Monthly calendar: working days, state holidays (regional setting), Saturday, Sunday

Employee scheduling:

• Individual planning of working shifts, such as copying to others, the system of days booked, related working balance: daily, monthly
• The option of automatically generating work schedules according to different patterns (based on the type of days, repeating the cycle, etc.)
• Ability to define individual working hours according attendance days and its reflection into work calendar

Absence Management:

• Planning time off (holidays, compensatory time off, business trips, sickness, etc.) on the readers, smartphones, notebooks or by work calendar
• Additional enter of the time off on the reader, when returning after a few days - enter the return of a particular time off - the system automatically generates an time off
• Calendar - integrity controlling absences due to illness or injury with an emphasis on controlling unexplained, unscheduled or excessive absenteeism

Employee time clock:

• Smartphones/tablets/notebooks/PC, s.c. vReader
• Dedicated terminals: biometric and RFID readers

Overtime tracking:

• Standard - overtime can be accumulated and transferred from month to month, draw as compensatory time off or reimbursed through wage
• Flexi regime/account - planning, tracking and evaluate employee attendance according current needs of workforce

Self-service portal:

• Current time balance to scheduling of work (on the screen of reader, example +7,24 hours or –11,23 hours)
• Current number of holiday days (example +21 days)

Timesheets:

• Monthly employee timesheets (Clock In/Out, balance, take off types, notices, summaries)

Features:

• Modular solution
• Access rights definition
• Export of attendance data to many payroll systems
• Definition and planning various time off types
• Automatic generation of defined time off (lunch, break, etc.)
• High flexibility and system parametrization
• Tracking of overtimes, working-hours balance, holiday, night shifts etc.
• Definition from one to four-shift operations, various working periods (fix/flexible/12-hours etc.)
• Various types of printed reports
• Functions of fast searching, sorting, filtering
• Graphical user friendly interface
• Integration with Access Control system Patrol

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